1. GENERAL

1. The person responsible for processing personal data via the Website is: Wirtz International s.a., Botermelkdijk 464, 2900 Schoten, KBO 0438.287.273.

2. Wirtz International does not have a data protection officer (‘DPO’) and has no obligation to appoint one. For all questions and requests relating to processing personal data, we invite you to contact us, in particular Mrs Kelly Camps. She can be contacted by post at the above address, as well as by e-mail to info@wirtznv.com or by telephone on +32 3 680 13 22.

3. Wirtz International complies with all the rules of the European Regulation 2016/679 of 27 April 2016 on the protection of personal data (hereafter: “GDPR”), the Belgian legislation on the protection of privacy and the European Directive 2002/58/EC of 12 July 2002 on the processing of personal data and the protection of privacy in the electronic communications sector (hereinafter referred to as: “ePrivacy Directive”), jointly: “Privacy law”.

2. PROCESSING ACTIVITIES

Within the framework of its activities, Wirtz International carries out the following processing activities:

1. Customers:
What data? The name, names or commercial names of our customers, if applicable, legal form or gender and if applicable that of their representatives, the addresses, registered office or domicile, telephone, GSM and/or fax number, e-mail address, VAT number and other billing data, our contract, our correspondence, the plans, designs and other creations, our own reference number at Wirtz, etc.

Purpose? We process this data to identify and individualise you, for administrative purposes, for smooth communication, monitoring and execution of the agreement, subsequent feedback and accounting.

Legal basis? Processing is also necessary to provide you with the services requested by you and to be able to perform the contract at your request (art. 6 1 b GDPR). The processing is also partly based on the legal obligation to keep accounts (art. 6 1 c GDPR).

Storage period? We store this data from the moment you contact us until the order has been completed. After that, we retain all data for ten years, in accordance with architects’ legal responsibility for structural defects.

2. References:
What data? The customers’ names, the description of the project and images, photos, designs and plans of the project.

Purposes? To provide recent example projects on the Website for reference.

Legal basis? The processing is based on consent (art. 6 1 a GDPR).

Storage period? We retain this data for twenty years, unless the consent given was previously withdrawn.

3. Suppliers:
What data? The name, names or commercial names of our suppliers and, where applicable, of their representatives, the addresses, registered offices or residence, telephone, mobile phone and/or fax number, e-mail address, VAT number and other billing data, if applicable, our contract, our correspondence, a description of the goods or services supplied, etc.

Purpose? We process this data to identify and individualise you, for administrative purposes, for smooth communication, monitoring and execution of the agreement, subsequent feedback and accounting.

Legal basis? The processing is also necessary for placing orders and delivering the goods or services (art. 6 1 b GDPR). The processing is also partly based on the legal obligation to keep accounts (art. 6 1 c GDPR).

Storage period? We retain this information for ten years to meet our accounting obligations.

4. Contacts:
What data? Names, contact details, images and other information you provide to us.

Purpose? We maintain contact with professionals and other interested parties who we meet at lectures, guest lectures, fairs and events and who give us their contact details.

Legal basis? Provision of the information can be considered unambiguous consent to processing (art. 6 1 a GDPR). In addition, it is in any event in the legitimate interests of Wirtz International to maintain a solid network for its activities (art. 6 1 f GDPR).

Storage period? We keep the data until the party concerned withdraws its consent.

5. Applications:
What data? Names, physical and e-mail address, telephone and mobile phone numbers, curriculum vitae with all the information the applicant includes therein, cover letter, any notes on interviews or assessments, correspondence and all other information the applicant has provided to Wirtz International within the context of an application.

Purpose? We process this information at your request and initiative to consider your application within the context of potential recruitment or association.

Legal basis? The processing is necessary to perform the actions required to conclude a contract (art. 6 1 b GDPR).

Storage period? We will retain this data for the duration of the application process. If an applicant is not hired, we will delete all data after 5 years.

6. Contact:
What data? Name, e-mail address, message content and subsequent correspondence.

Purpose? Interested parties can send us an e-mail or use our contact form at any time. The data is processed to facilitate an efficient response to incoming messages.

Legal basis? Processing is necessary to be able to provide you with the service you have requested (to respond to your message) (art. 6 1 b GDPR) to process this data.

Storage period? After answering your questions or responding to your comments or messages, we delete all data after 5 years.

7. Cookies:
Some of the cookies used are also used to process some of your personal data. For an overview, please refer to Article 6 of this Privacy & Cookie Policy.

What data? IP address, your consent to cookies, your status, some analytical cookies, information about your browser and terminal equipment, the frequency of your visits to the website, the date of your first and most recent visit, the time of your visit and departure from the website, where you came from, which search engine you used, your search term and the link you clicked on to reach us, as well as personal data.

Purpose? The data is processed to retain your consent and to gain a better insight into how the Website is used.

Legal basis? We ask for your explicit consent (art. 6 1 a GDPR). For cookies where an opt-in is not required, we invoke a legitimate interest to gain insight into the operation and the use of the Website (art. 6 1 f GDPR).

Storage period? See below.

For information about the cookies used, including those that do not process personal data, we refer to article 6 of this Privacy & Cookie Policy.

3. TRANSFER

1. We protect your personal data well from the outside world. For certain purposes, we do pass on your personal data to third parties that provide us with services, such as an accountant for accounting purposes, a lawyer for legal procedures, a web developer for the maintenance of our website, IT providers for the use of certain cookies, etc.

2. No data will be passed on to third parties, except for technical processing purposes. Your data will certainly not be sold or transferred for any commercial use whatsoever.

3. However, a transfer is possible in the event of the reorganisation or bankruptcy of Wirtz International, or the transfer of all or part of the activities of Wirtz International. In such a case we will do everything in our power to inform you as soon as possible.

4. In rare cases, we may be required to disclose or pass on your information pursuant to a court order or to comply with other mandatory laws or regulations. We will make every effort to inform you of this in a timely manner, unless it is subject to legal restrictions.

5. The data we collect and process using Google Analytics cookies will be transferred to the United States. Google Inc. is subject to the US-EU Privacy Shield protocol and transmission should therefore be secure. Furthermore, your data never leaves the territory of the European Union.

4. YOUR RIGHTS

1. Right of access and inspection:
You have the right to consult your personal data and the use we make of your personal data, free of charge, at any time.

2. Right of rectification, deletion and limitation:
You are free to choose whether or not to provide us with your personal data, but without Account data, use of the Website is not possible. You also have the right to ask us to correct, supplement or delete your data. You understand that in the event of a refusal to communicate or a request to delete personal data, certain services and products will not be available.

You may also ask to limit the processing of your Personal Data.

3. Right to object:
You also have the right to object to the processing of your personal data for serious and legitimate reasons.

4. Right of free data transfer:
You have the right to obtain and/or transfer your data to other responsible parties in a structured, conventional and machine-readable form.

5. Right to withdraw consent:
To the extent that processing is based on your prior consent, you have the right to withdraw that consent.

6. Exercising your rights:
You can exercise your rights by contacting us about it via one of the following channels:
Wirtz International n.v.
Privacy – Kelly Camps
Botermelkdijk 464
2900 Schoten
info@wirtznv.com

You can also use the contact form on our Website.

We do ask you to identify yourself by providing a copy of your identity card.

7. Automatic decisions and profiling:
Processing your data does not include profiling, nor shall we subject you to automated decisions.

8. Right to file a complaint:
If you feel that your privacy rights have been violated, you have the right to file a complaint with the Belgian Data Protection Authority at any time:

Data Protection Authority
Drukpersstraat 35
1000 Brussel

Tel : +32 (0)2 274 48 00
Fax : +32 (0)2 274 48 35
Email: contact@apd-gba.be

This is without prejudice to an appeal before a civil court.

Should you incur damage as a result of your personal data being processed, you can make a claim for compensation.

5. SECURITY AND CONFIDENTIALITY

1. We have developed security measures that have been adapted at a technical and organisational level to prevent the destruction, loss, falsification, alteration, unauthorised access or accidental communication of the personal data collected to third parties, or any other unauthorised processing of this data.

2. In no event shall Wirtz International be liable for any damage arising directly or indirectly from any incorrect or unlawful use of the personal data by a third party.

3. We ask you to comply with the security regulations at all times, including by preventing any unauthorised access to your login and code. You therefore have sole responsibility for the use that is made of your Website account and for its confidentiality.

6. COOKIES

1. What are cookies?
A “cookie” is a small file sent by the Website’s server and placed on your computer’s hard drive. The information stored on these cookies can only be read by us and only for the duration of the visit to the Website.

2. Why do we use cookies?
Our Website uses cookies and similar technologies to distinguish your usage preferences from those of other users of our Website. This helps us to provide you with a better user experience when you visit our Website and enables us to optimize our Website.

3. Types of cookies:
Although different types of cookies exist, which differ in terms of functionality, origin or storage period, the legislation mainly distinguishes between functional or technically necessary cookies on the one hand and all other cookies on the other.

The Website uses the following cookies:

Functional cookies

Name	Origin	Usage	Storage time
CookieConsent	wirtznv.com	Storage of opt-in	1 year
fe_typo_user	wirtznv.com	Preservation of user status	1 year
WT_#	wirtznv.com	Anonymous, technical data about the browser, equipment, IP address, screen resolution and navigation	10 year

Non-functional cookies

Name	Origin	Usage	Storage time
_utm.gif	google-analytics.com	Tracking cookie that stores data from the user's browser and terminal equipment	Session
_utma	wirtznv.com	Number of visits, date of first and most recent visit	2 year
_utmb	wirtznv.com	Time of arrival on website	Session
_utmc	wirtznv.com	Time of departure from website	Session
_utmt	wirtznv.com	To change speeds for server requests	Session
_utmz	wirtznv.com	Origin of the user's visit, the search engine used, the link clicked on and the search term used	6 months
ACOOKIE	statse. webtrendslive. com	Anonymous usage data about the website, number of visits, average visit time and pages visited	840 days
_hjIncludedInSample	wirtznv.com	Determines whether the visit should be recorded in certain statistics	Session
fdcs1cpw6310000w0y	statse.		Session
fdcs1cpw6310000w0y b3blxzwp_5o5u/dcs.gif	webtrendslive.com

The Google Analytics “IP anonymization” is enabled.

For cookies placed by third parties (e.g. Google Analytics), please refer to the statements made about it by these parties on their respective websites. Please note that we have no influence whatsoever on the content of these statements, nor on the content of these third parties’ cookies: Google Analytics cookies.

4. Your consent:
When you visit the Website for the first time, you will be asked to accept our different types of cookies. You can allow or refuse cookies category by category . You can change the cookie settings at any time via the hyperlink at the bottom of our website and thus withdraw your consent.

You can refuse the installation of these cookies by selecting “Refuse cookies” on your first use of the Website in the pop-up screen provided for this purpose.

You can also refuse or block cookies by changing your navigation system’s configuration parameters. Disabling cookies may prevent you from using certain features of the Website.

You can also find more information about cookies on our website http://www.allaboutcookies.org/

7. QUESTIONS

We want you to feel completely at ease when using the Website. If you have any questions, doubts or comments regarding processing your personal data on the Website, please feel free to ask us. You can contact our designated contact person at any time:

Kelly Camps
info@wirtznv.com
+32 3 680 13 22